Use Case
Needs Document for Kudler Fine Foods
• Name: Purchase Order
• Version: Level 0
• Goal: The overall goal for this Purchase Order System is to automate purchases between stores and suppliers for Kudler Fine Foods. The system should add to the overall bottom line by reducing the man hours required to complete purchase order forms and special pricing due to bulk ordering.
• Summary: The Purchase Order automated system will allow Department Managers to place orders directly from the Suppliers without contacting their counterparts or having to complete any paper forms. The system will determine multiple items ordered from a single supplier so bulk discounts can be awarded and Suppliers can offer better coordination of product delivery. The system will monitor the quantity ordered and items that have been received from the supplier. The system will find all open invoices from a Supplier, generate an accounts payable form and issue one form of payment to the supplier on a monthly basis. The new system will evaluate products ordered on a daily basis as opposed to a weekly basis.
• Actors: Department Managers; Owner; Suppliers; Accounting System; Inventory Management System; Sales and Marketing System
• Pre-Conditions
o The precondition for the system is that the Supplier is in the system as a unique identifier. Products ordered by the stores are in the system. Prices from suppliers are loaded in the system. Users are logged into the system. Special pricing has been negotiated for minimum quantities ordered with Suppliers. Customer paid for item.
• Trigger: The Actors enter products needed to order.
• Basic Course of Events:
o The Manager inputs his name and store number
o The System verifies the Manager is eligible to log into the system. If not eligible, then the manager is informed and use case ends.
o The...
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