Protocol
1 - PROTOCOL CHECKLIST FOR FUNCTIONS AND CONCLAVES
1.1 PROTOCOL SUITE
If a protocol suite is available, inform all guests and DVs of its location. Stock the protocol suite with
sewing notions, an iron, over-the-counter medicines, glasses, ice, room lists for ARCON, Region and Area
Staff members, and other incidentals. If there is no protocol suite, these items should be kept in the
command post.
1.2 OPENING CEREMONIES
a. Introduce visitors, guest speakers, advisors, etc. Do not hesitate to ask the correct pronunciation of
difficult names--the objective is to pronounce them correctly.
b. Introduce guests and dignitaries from the audience in order of precedence, beginning with the highest
and working down. Ensure that ranks, names and titles are correct and be careful not to exclude
anyone.
c. Always introduce those seated at the head table. Introduce the table from the left to right of those
facing the table. The introduction should include both name and title.
1.3 AWARDS BANQUETS, DINING IN, DINING OUT
a. Set the proper order of activities during the banquet or Dining In/Out. ARCON and NATCON
agendas should include an Awards Banquet as the formal event rather than a Dining In or Dining
Out. Avoid using Dining In/Out procedures during Awards Banquets.
b. Determine if the guest speaker will need any special accommodation or attention.
c. Do not allow the band to set up during the meal or the speaker's program.
d. Determine whether or not RSVP cards should be provided. (Reference Attachment 3.)
e. Ensure that the presentation of awards and installation of new officers never follow the guest speaker.
The speaker's program should be treated as the highlight of the evening. Ensure that any awards to
be presented are in the proper place before the activities begin.
f. Ensure that there is a microphone at...
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