Executive Assistant
My first day as an executive assistant was indeed extraordinary. It was an unforgettable and enriching experience. Reminiscing the situation – the emergency meeting and speaking before a corporate audience, was a terrifying scenario. There are several problems that appeared in this scenario and among these are the following:
- the immeasurable quantity of task waiting to be finished;
- the concern that everything will be all right and the audience will understand what I am saying; and
- the fear that I am not capable of speaking before them and at the same time accustoming myself to the dynamic professional environment.
With such problems defined, I developed some general solutions that greatly helped me and will continuously aid me in other future engagements. These are management functions: planning, organizing, directing/leading, coordinating, and controlling.
Planning. Planning is commonly known as the process of formulating in advance as organized behavior action. While it is true that people do not always plan their actions, it is inherent for any organizations especially the workers to plan. However, whether dealing with the context by which planning is occurring or whether on the individual or organizational level, the process takes shape according to the prevailing attitudes, beliefs and goals that are involved. The firm's objectives should reflect standards of success in competitive performance, as well as acceptable levels of risk and rates of long-term growth (Roney, 2004). The executive assistant’s role in planning for the management function is to define goals for future performance of the organization. Same as the manager, he/she also decides on the task and the resources to be utilized in achieving the predetermined goals. In meeting such goals, he/she applies significant materials or resources.
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